Facilities Specialist

Created: 19-12-2019

Deadline: 06-01-2020

Category: Operations

Location: Panama

The Facilities Coordinator will assist in all aspects of facility management and operations for the O&O Stores. The Facilities Coordinator will have oversight and work directly with all aspects of facility operations related to issues that include the day-to-day operations of the facilities(s), vendor relationship, maintenance of the buildings, grounds, custodial services, electrical, HVAC, safety, and miscellaneous tasks as necessary.

Essential Functions: (Specific duties and responsibilities critical to completion of daily workload)

Manager vendor relationships on all Owned & Operated store operations and services in LATAM
Authorize vendor payments.
Coordinate, implement and communicate facility management and office services policies, procedures, and practices in LATAM.
Establish, implement and communicate facility management service level standards and agreements.
Coordinate key space metrics.
Ensure effective use of client and customer feedback tools.
Act as primary point of contact with outside consultants and management consultants in all aspects of lease/space project initiatives to include tenant improvements; 
Act as primary point of contact with all field offices in LATAM to provide support in all aspects of Facilities Management.
Implement innovative programs and processes which enhance the business model.
Ensure that contracts are managed and maintained to provide necessary supplies and services per defined scopes of work and costs. 
Identify and employ new ideas, technologies, or processes to increase organizational efficiency, productivity, quality, safety, and cost-savings
Recognize and demonstrate good communication and listening skills with clients, customers, and team members
Demonstrate organizational and effective time management skills
Other assignments as needed.

JOB REQUIREMENTS

Educational Background: BA/BS

Experience:3-5 years.

Industry: Retail preferred 

Personal Competencies:

- Communication and influencing skills, in person and in writing
- Analytical and problem-solving skills
- Decision-making
- The ability to lead and manage teams and projects
- Teamworking
- Attention to detail but also the ability to see the implications for the bigger picture
- Commercial awareness
- Customer service
- Organization, time management, prioritizing and the ability to handle a complex, varied workload

Computer Skills:

Microsoft Office (Excel, Word, Power Point)
Outlook
CMMS
Vendor Management

Travel Required: 30% Travel

Please submit your resume to zsanchez@pandora.net and include the Position Title in the Subject line.